AI · Automation · Operations
Less clicking.More connecting.
AI systems and automation designed to eliminate repetitive work, streamline operations, and free humans to do human work.
The manifesto
Let the computer work
while YOU shake a hand.
It’s time to draw the lineand automate everything beneath it.
Repetitive admin does not need a human. Strategy, judgment, creativity, empathy, and relationships do. We draw the line — and automate everything beneath it.
More room in your head
Faster teams
Revenue without chaos
Time with people, returned
What TimeBak returns
Stop checking.Start seeing.
Know what’s happening without chasing anyone down.
Leads · Quotes · Follow-ups · Tasks · Conversations · Progress
Your systems keep everything visible, so you don’t have to spend your day asking:
The ways TimeBak literally returns time
Talk. Don't type.
Turn your voice into polished emails, notes, tasks and follow-ups in seconds.
Quote without the grind.
Automate repetitive quoting, responses and information gathering.
Let AI follow up.
New inquiry comes in. AI responds. Qualifies. Follows up. Books the meeting.
Open your calendar.
And there are qualified calls waiting for you.
The part people can’t believe until they see it
Imagine opening your calendarand the meetings are already there.
Your AI agent responded, followed up, qualified the inquiry and booked the call — without you lifting a finger.
AI · Automation · Operations
What we do
Tell me what’s eating up your week. We’ll find the right way to give that time back.
Fewer programs · more synchronization · no more copying and pasting
Plug & Play Systems
Great tools. Set up for real work.
You may not need something built from scratch. I’ll help you choose proven AI tools, get them running, and show your team how to use them.
Make Your Systems Work Smarter
Keep what works. Fix what doesn’t.
We’ll untangle your workflows, connect the pieces, and customize the tools you already have so work moves faster with fewer handoffs.
Custom AI & Automation
If you can conceive it, we believe we can achieve it.
When an off-the-shelf tool doesn’t fit, we can create a system around the way your business actually works — like integrations with anything that has an API, building new connections, and AI readers and strategizers. The possibilities are endless.
Here are some custom tools that we’ve already built
The AI dashboard
Your whole pipeline in one view — inquiry to quote to PO to invoice to delivered. AI reads your email and ticks the boxes, so nobody checks anything off by hand.
Learn moreThe AI sales recorder
Built for the conference floor and the meeting across the table. It captures what was said, pushes it into your CRM, and drafts the follow-up while you’re still walking to the next booth.
Learn moreNot sure where to start?
Come vent to me. Tell me the good, the bad, and all the CTRL + Cs and CTRL + Vs of your life.
CHAT WITH MEWho this gets built for
Employees. Project managers. Busy entrepreneurs. Dreamers who actually ship.
AI for employees who want to prove themselves or overperform at work. AI for project managers with too much on their plate and too much to juggle — who want to get home for dinner. AI for entrepreneurs who run their own day. AI for business owners who'd rather be building than administering. AI for the self-made who got here on weekends. If your company runs on email and other people's memory, it can be built around you.
For freight forwarders & logistics teams
Real-Time Shipment Visibility Dashboard
Centralized, AI-powered dashboards that pull from your existing systems — transparent timelines, milestone accuracy, and customer-ready updates without manual checking.
- Live shipment timelines
- Consolidated status views
- Zero searching through emails
Workflow Automations
Custom automations that handle follow-ups, reminders, update drafts, internal notifications, and customer communication.
- Automated status summaries
- AI-generated customer updates
- Smoother handoffs
AI Exception Alerts & Predictive Issue Detection
AI monitors shipments 24/7 — flagging delays, disruption patterns, documentation risks, and unusual activity before they become fires.
- Automated exception alerts
- Early disruption warnings
- Fewer customer escalations
AI Shipment Summary Digest
A structured daily briefing — priorities, exceptions, delays, and suggested next steps — so everyone stays aligned.
- Morning digest emails
- Clear action items
- Reduced operational stress
Fast, Low-Lift Pilot Setup
We plug into the tools you already use — no downtime, no rip-and-replace, no IT burden. Running in days, not months.
- No tech overhaul
- Quick setup
- Rapid ROI
More of what gets built
Record the room — conference booth or kitchen table — and the follow-up email drafts itself while the conversation is still warm.
See how it worksKeeps you up to date every day on any LinkedIn changes, so your CRM never falls behind the people you're actually talking to.
It sends out happy birthday and happy anniversary for you — on the day, under your name, nobody has to remember.
Outreach written for who you're talking to, and it looks like it came from your email.
An inquiry comes in, AI qualifies it, replies to the person, and carries a whole conversation back and forth until that meeting is booked.
Tells you what's important and auto-drafts your replies.
Signature workflow
From conversation to action.
- Conversation
- Notes
- Action Items
- Owner
- Calendar / CRM
- Follow-Up
In their words
Don’t take my word for it.Take theirs.
Operations / Visibility
“I used to spend one or two hours a day asking for updates, searching through Outlook, or reading through email threads. Now I glance at the dashboard, see what actually needs attention, and deal with the exceptions.”
Conference / Sales Follow-Up
“I walked away from a conference conversation and the follow-up email had already been sent before I reached the next booth. That used to take me days.”
Productivity / Time Back
“One simple workflow Clara showed me completely changed how I work. I’m getting roughly three times the output without working three times harder.”
Human Connection
“AI didn’t make us less human. It gave my team enough time to actually pick up the phone, talk to customers, and be human again.”
Real Estate / Follow-Up
“My biggest problem was follow-up. Between showings, calls, texts, and emails, things would disappear. Now I always know who needs a response, what we last talked about, and what needs to happen next. Nothing gets lost.”
Fewer Tools / More Output
“I didn’t need another piece of software. I needed fewer things on my plate. Clara showed me one simple workflow that probably tripled my output because I stopped doing the repetitive work myself.”
Leadership / Visibility
“The visibility is the biggest win for me. I don’t have to ask, ‘Did we follow up?’ or ‘What happened with that lead?’ I can see the activity, see where the opportunities are, and know where my team actually needs help.”
Every one of these started the same way: one conversation about the thing that was eating the week.
Clara McVille
Founder · TimeBak
Founder
Built by an operator who wanted her life back, too.
15+ years selling shipping containers, working with logistics and operations. TimeBak was built from inside real sales and operations workflows — not from a lab. Clara has felt the pain, managed the handoffs, chased the follow-up, and built the systems that gave the team visibility and gave people time back.
Operator
Ran the workflows. Felt the pain. Knows where the leverage is.
Strategist
Architecting AI deployments that actually move the P&L.
Practical
No hype. No demos that don't ship. Systems that run.
The Forward Thinker podcast
Conversations on AI, automation, and the future of work.
For operators who'd rather build the future than read about it — logistics leaders, AI builders, and founders sharing what's actually working.
▶ From Experts to Everyone: AI’s Inflection Point
Bring me the messiestprocess you have.
One conversation. One workflow map. One practical next move.
No pressure. No generic AI lecture. Just your real work and a clearer path forward.
Rather email first? clara@timebak.ai